What is the process for receiving new property into the unit's accountability?

• A. Inspect the item and store it.
• B. Approve the item and immediately assign to a user.
• C. Record the item without verification.
• D. Inspect, verify against requisitions, assign to a hand receipt or create a new record, and update the system.

Answer: (D)

Receiving new property into the unit’s accountability starts with verifying the item against the purchase requisition or packing list and inspecting it for correct item, quantity, and condition. If the item matches what was ordered and is in acceptable condition, you then record it in the property accountability system and assign it to a hand receipt holder (or create a new record if needed). This creates an auditable trail and ensures proper custody from the moment of receipt. Skipping any of these steps—inspection, verification against requisitions, recording, or updating the system—breaks the traceability and leads to gaps in accountability.